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Supervisory - Primary BenefitsSUMMMARY OF DPA PRIMARY BENEFITS FOR MANAGERS, SUPERVISORS, CONFIDENTIAL AND EXCLUDED EMPLOYEES ANNUAL LEAVE (DPA Rule 599.752) Employees newly appointed to excluded classifications shall be mandatorily enrolled in the Annual Leave Program (ALP). This applies to any person who is appointed, promoted, or transferred into a position that is excluded from collective bargaining, including managerial, supervisory, and confidential positions. Current excluded employees have the option to make a voluntary election into the ALP at any time. As of January 1 of each year, an employee's annual leave credit balance shall not exceed 640 hours (80 days) except under extremely unusual situations as determined by the director of the DPA. In the event excess hours are accrued, a plan to reduce the leave balance to the maximum amount allowed by January 1 of the following year is required (DPA Rule 599.742.1). Existing vacation balances shall be converted to annual leave credits on an hour-for-hour basis for eligible employees who enroll in annual leave. Any existing sick leave balance at the time of enrollment will be maintained for use by the employee for approved sick leave purposes or NDI supplementation. Annual leave credits will then accrue according to the schedule below:
Permanent-Intermittent (PI) employees accrue the equivalent of one month's service for each increment of 160 hours worked and receive annual leave credit according to the above schedule. Any hours worked in excess of 160 hours in a monthly pay period are not counted towards leave accumulation nor are they carried forward into the next qualifying pay period. Annual Leave credits may be used for valid sick leave purposes, as well as other approved absences. Upon retirement or separation, annual leave balances may be cashed out. Sick leave credits on the books at the time of retirement will be converted to service credit. For non-work related illness or injury, employees who are enrolled in annual leave are eligible for enhanced NDI benefits. For additional information, see NDI with Annual Leave on page 16 of this booklet. NOTE: The following additional information on the annual leave program is being provided as it is what the DPA program is really a part of and based within. CALIFORNIA CODES GOVERNMENT CODE SECTION 19858.3-19858.7 19858.3. This article shall apply to all of the following: (a) Employees designated managerial by the Department of Personnel Administration in accordance with subdivision (e) of Section 3513 and Section 18801.1. (b) Nonelected officers of the executive branch of government exempt from civil service designated by the department as eligible to receive managerial benefits. (c) A State Traffic Sergeant in the California Highway Patrol. (d) Commencing January 1, 1989, employees in a state bargaining unit for which a memorandum of understanding has been agreed to by the state employer and the recognized employee organization to be subject to this article and has been approved by the Legislature pursuant to law. 19858.4. In lieu of the sick leave and vacation provisions of Sections 19858.1 and 19859, eligible employees, as defined by subdivisions (a), (b), and (c) of Section 19858.3, may make an irrevocable election to participate in an annual leave program. Each employee who has elected to participate in the annual leave program and who is employed full time shall receive credit for annual leave with pay in accordance with the following schedule: 1 month to 3 years ..................... 11 hours per month 37 months to 10 years ................... 15 hours per month 121 months to 15 years ................... 17 hours per month 181 months to 20 years ................... 18 hours per month 241 months to 25 years ................... 19 hours per month 301 months and over ...................... 20 hours per month Part-time and hourly employees shall accrue proportional annual leave credits based on the schedule in this section. The time when annual leave shall be taken shall be determined by the appointing power of the officer or employee. Employees shall have use of any accrued sick leave they have accrued at the time they elect the annual leave program under the same conditions as other employees not participating in the program. The department shall provide by rule for the regulation and accumulation of annual leave, the effect of an absence from the payroll of 10 work days or less in any calendar month upon credit for annual leave, methods by which employees leaving the employment of one state agency and entering the employment of another state agency may be compensated for, transfer, or otherwise receive proper credit for, their accumulated annual leave, and other provisions necessary for the administration of this section. 19858.5. In lieu of sick leave and vacation provisions of Sections 19858.1 and 19859, eligible employees, as defined by subdivision (d) of Section 19858.3, may participate in an annual leave program subject to the conditions of Section 19858.6. Each employee who participates in the annual leave program and who is employed full time shall receive credit for annual leave with pay in accordance with the following schedule: 1 month to 3 years ..................... 11 hours per month 37 months to 10 years ................... 14 hours per month 121 months to 15 years ................... 16 hours per month 181 months to 20 years ................... 17 hours per month 241 months and over ...................... 18 hours per month Part-time and hourly employees shall accrue proportional annual leave credits based on the schedule in this section. The time when annual leave shall be taken shall be determined by the appointing power of the officer or employee. Employees shall have use of any accrued sick leave they have accrued at the time they elect the annual leave program under the same conditions as other employees not participating in the program. The department shall provide by rule for the regulation and accumulation of annual leave, the effect of an absence from the payroll of 10 work days or less in any calendar month upon credit for annual leave, methods by which employees leaving the employment of one state agency and entering the employment of another state agency may be compensated for, transfer, or otherwise receive proper credit for, their accumulated annual leave, and other provisions necessary for the administration of this section. 19858.6. Participation in an annual leave program for eligible employees, as defined in subdivision (d) of Section 19858.3, shall be subject to the following conditions: (a) Employees who are in an eligible position on the effective date specified in the memorandum of understanding may make an irrevocable election to be subject to Section 19858.5. (b) Employees who become eligible on or after the effective date specified in the memorandum of understanding shall be subject to the annual leave program. 19858.7. Notwithstanding Section 19839, upon applying for retirement, a person entitled to a lump-sum payment for any unused or accumulated annual leave may elect to take all or any portion of that annual leave rather than accept the lump-sum payment on or prior to the effective date of retirement. BEREAVEMENT LEAVE (Govt. Code 19859.3) (DPA Rule 599.923) A permanent employee receives up to three, eight-hour days (24 hours) of bereavement leave (per occurrence) upon the death of a person related by blood, marriage or adoption or any other person residing in the immediate household of the employee at the time of death. Upon approval of the supervisor, if additional leave is necessary, an employee may use accrued vacation, annual leave, compensating time off or take leave without pay. When bereavement leave is necessary, the employee will need to notify his or her supervisor as soon as possible. The request may also need to be substantiated. If the death occurred outside the state, a request for two additional days of bereavement leave shall be granted at the option of the employee, as either without pay or as a charge against any accrued sick leave credit. CALIFORNIA CODES GOVERNMENT CODE SECTION 19859.3 19859.3. (a) Any permanent employee who is either excluded from the definition of state employee in subdivision (c) of Section 3513, or is a nonelected officer or employee of the executive branch of government who is not a member of the civil service, shall be granted bereavement leave with pay for the death of a person related by blood, adoption, or marriage, or any person residing in the immediate household of the employee at the time of death. The employee shall give advance notice to the employee's immediate supervisor and shall provide substantiation to support the request. (b) For any one occurrence, the bereavement leave shall not exceed three days. However, if the death occurred outside this state, a request for two additional days of bereavement leave shall be granted, at the option of the employee, as either without pay or as a charge against any accrued sick leave credit. (c) If additional bereavement leave is necessary, the employee may use accrued vacation, compensating time off, or take an authorized leave without pay, subject to the approval of the appointing power. BILINGUAL PAY DIFFERENTIAL (Pay Scale Section 16) When an employee is certified to a position which requires the use of bilingual skills on a continuing basis averaging 10 percent of the time he/she will receive a pay differential of $60 per month. CATASTROPHIC LEAVE (DPA Rule 599.925-599.925.1) Upon approval by the Department, a nonrepresented employee may transfer vacation, personal holiday, annual leave or official compensating time off to another employee who has suffered a catastrophic illness or injury or is unable to work due to the effect of a natural disaster on the employee's principal residence. The recipient employee must have exhausted all of his/her appropriate leave credits in order to be eligible. NOTE: Employees designated managerial or supervisory may not receive donated eligible leave credits from a represented employee, except when approved on an exceptional basis by the director of DPA. A confidential or excluded employee may receive donated eligible leave credits from a represented employee. COMMON CARRIER INSURANCE (Govt. Codes 19849.2, 19849.3 and 19849.11) An employer-paid $150,000 Commercial Common Carrier Life Insurance is provided that insures against job-related accidental death/dismemberment on commercial carriers licensed by the Public Utilities Commission. California Codes Government Code Sections 19849.2 and 19849.3 not found in current listings. CALIFORNIA CODES GOVERNMENT CODE SECTION 19849.11 19849.11. The Department of Personnel Administration, subject to such conditions as it may establish, subject to existing statutes governing health benefits and group term life insurance offered through the Public Employees' Retirement System, and subject to all other applicable provisions of state law, may enter into contracts for the purchase of employee benefits with respect to managerial and confidential employees as defined by subdivisions (e) and (f) of Section 3513, and employees excluded from the definition of state employee in subdivision (c) of Section 3513, and officers or employees of the executive branch of government who are not members of the civil service, and supervisory employees as defined in subdivision (g) of Section 3513. Benefits shall include, but not be limited to, group life insurance, group disability insurance, long-term disability insurance, group automobile liability and physical damage insurance, and homeowners' and renters' insurance. The department may self-insure the long-term disability insurance program if it is cost-effective to do so. If it is determined that a self-insured long-term disability insurance program will be established, the department shall provide its cost analysis to the Joint Legislative Budget Committee at least 30 days prior to initiating the establishment of the program. COMMUTE PROGRAM (DPA Rule 599.936) Employees may participate in a program aimed at reducing the number of single occupant vehicles on urban freeways at peak commute hours. The program provides a 50 percent reduction per month up to a maximum of $15 on the cost of public transit passes, $30 in designated counties, and a $50 monthly payment to van pool drivers. For further information, check with your Accounting Office.  Print This PageRETURN to CCPOA Supervisory MAIN PAGE |
