November 7, 2011
Chapter Ballot Issues
It has come to our attention that a few chapter ballots, being mailed to CCPOA for counting, have been sent back to the addressee by the postal service. If this should happen to your ballot please do the following;
- Please cross out your address that is printed on the back side of the envelope.
- DO NOT cross out the bar code also printed on the back side of the return envelope.
- Resend the envelope through the US Mail.
Following these steps should result in the ballot being delivered to CCPOA. According to an employee of the US Postal Service, most mail is processed by computer and thus delivered as intended. Some smaller post offices still sort by hand and are obviously reading the address on the reverse side of the envelope in error. Crossing out the name and address ONLY should result in removing any confusion as to where the ballot is to be delivered to. Please leave the bar code as printed. The bar code is used to verify the ballots as well as ensure members are only allowed one ballot to be cast. Anyone needing a new ballot can call CCPOA at 1-800-821-6443 and ask for Robert Harvey in Membership. He will send out a new ballot to any member needing one.
Be assured that we do have a system that will only allow 1 ballot per member to be counted. Every ballot is scanned and verified. If more than 1 ballot is received from a member, the computer notifies us instantly that the member has already voted and the envelope is marked invalid.
Sincerely;
Perry Speth- CCPOA State Secretary
