SAMPLE Layoff Letter from the Governor’s Office

Employee Notice of Layoff

Due to the continuing fiscal crisis in the State of California it has
become necessary to reduce civil service positions. This is to notify you
that ______ positions in the classification of __________________________
have been identified for elimination in the __________(Department Name)
____________________. This is considered your final notification
of layoff.

Civil service rules require that the least senior employees in the department receive surplus notices when there is a reduction in the workforce. You have been identified as one of the least senior in your department which means that you face layoff.

You have been designated as surplus and have priority hiring preference for open positions in special funded positions. Your department has submitted an State Restriction Of Appointment (SROA) Scantron Form to the State Personnel Board to give you preference in hiring on the certification process for your classification.

Now that you have been informed of your surplus/SROA status, there are specific things you need to do and keep in mind:

• Read and keep this letter, attach a copy of this letter to your job application form (Std. 678) and take a copy to all State job interviews. This will verify your surplus status to hiring departments.
• Always respond quickly to hiring departments inquiries. If you do not, you surplus/SROA status may be impacted.
• Appear for all scheduled interviews; your eligibility for surplus status will be impacted if you do not.
• Keep your contact information current.
• If you are offered a job for which you qualify, accept it. Otherwise your surplus/SROA status and hiring preference for a job will be in jeopardy.

For more information on the State's surplus/SROA lists and layoffs go to:
www.dpa.ca.gov/personnel-policies/sroa/main.htm.